Job Description

Summary:

As an Executive Administrator, you will play a pivotal role in maximizing the time of the CEO and COO while promoting a positive company image. Acting as a liaison, you will maintain strong relationships between the CEO/COO, Japan HQ, and their respective executives and employees. As the right hand to the CEO/COO, you will grasp the company's strategy and ensure the smooth operation of daily business activities.

Job Responsibilities:

• Gather and synthesize information from various departments, including sales, planning, general affairs, and accounting, while maintaining close communication with Japan HQ.
• Create documents, occasionally requiring translation, and coordinate with other departments within the company.
• Execute assigned projects, involving problem-solving, progress tracking, collaboration with multiple departments, and research.
• Maintain confidentiality of sensitive information and handle it with discretion.
• Assist in the preparation of presentations, reports, and other documents as required.
• Prepare and organize materials for meetings, ensuring the executives are well-prepared and informed.
• Perform other administrative tasks and special projects as assigned by the executives.
• Ensure effective daily operations and suggest process improvements when necessary.

Qualifications:

• Proven experience as an executive assistant or in a similar role, preferably in a corporate environment.
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
• Strong organizational and time management abilities, with meticulous attention to detail.
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Ability to handle multiple tasks and priorities in a fast-paced environment while maintaining a positive attitude.
• Discretion and confidentiality in handling sensitive information.
• Bachelor's degree or equivalent experience preferred.

Language: Japanese - Native level, English - Business level

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