Job Description

Job Description

Job Description

We're Hiring: Office Manager Extraordinaire!

Are you ready to lead a well-established, family-oriented team into its next chapter with style, precision, and heart?

Our client's small, reputable medical office has been thriving for more than 50 years , and we're searching for a charismatic  Office Manager to keep operations running smoothly. With just about 20 employees , this feels more like working with family than colleagues—a tight-knit environment akin to a successful medical practice. Get ready to step into a legacy where people matter, processes are organized, and life feels balanced.

What You’ll Do as Office Manager:

General Office Hero:

• Keep the office humming by overseeing daily operations.
• Ensure the workspace is clean, functional, and replenished with supplies.
• Manage vendors like an expert problem-solver.
• Take charge of HR functions, from hiring and team oversight to the occasional tough conversation.

Payroll & Financial Oversight Pro:

• Process bi-weekly payroll via QuickBooks (you’ve got this!).
• Handle monthly bookkeeping and prepare profit/loss statements with ease.
• Collaborate with external accountants and ensure finances are in tip-top shape.

Vendor Whisperer & Bill Boss:

• Coordinate bill payments and handle vendor relationships like an experienced negotiator.
• Troubleshoot issues with phone systems, IT support, and more.

Team Leader Extraordinaire:

• Lead by example in supporting and managing employees.
• Step in at the front desk or other roles when needed (team-oriented attitude required!).
• Facilitate hiring and firing while keeping the office culture strong.

Benefits & Compliance Guru:

• Partner with providers to manage 401(k), healthcare, and benefits.
• Handle annual compliance and employee communications seamlessly.

Process Pioneer:

• Bring fresh ideas and updates to streamline processes and ensure efficiency.

Perks & Work-Life Balance:

• Hours: 7:30 AM – 4:00 PM
• Weekdays Only: No weekends—because your time matters.
• A calm, well-managed environment, free from overwhelming workplace chaos.

What We’re Looking for in You:

Skills & Experience:

• Prior experience managing an office, especially a  medical practice , is a huge plus!
• Proficiency with  QuickBooks ,  Excel , and  Microsoft Office (think payroll, profit/loss, and clean document formatting).
• Strong accounting knowledge (bonus if you actually enjoy balancing spreadsheets!).

Personality to Thrive:

• Hands-on, team-first mindset—no task is too small.
• Assertive yet approachable; you know how to lead with kindness and professionalism.
• Progressive mindset ready to recommend and implement improvements for and from the team.
• Strong leadership and organizational skills to manage a team effectively.

Ready to Lead? Make Your Mark Here.

Click "Apply" and launch your Office Manager legacy today! You can also reach out directly to leasha.carpenter@roberthalf com for a confidential career conversation today!

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